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Guidelines and Rules for Observing Open Meetings
of the Antiquities Advisory Board
Introduction
Any person who wishes to observe the open meetings of the Antiquities
Advisory Board (hereunder referred as "AAB") should carefully
read the following notes and rules. The Board Secretariat may refuse
to allow any person to observe the meeting if he/she fails or refuses
to follow any of the rules.
Observation Venues
2. AAB meetings are held at the Conference Room of the Hong Kong
Heritage Discovery Centre (the Centre) at Kowloon Park, Haiphong Road, Tsim Sha
Tsui, Kowloon. Any person may observe the open meeting of the Board
at the Public Viewing Room.
Press Notice
3. A press release together with the agenda of an open meeting will
be issued 7 days before the meeting.
Agenda and Discussion Papers
4. The open meeting agenda and discussion papers are available
on the Antiquities and Monuments office (AMO) website(http://www.amo.gov.hk)
7 days before the board meeting. Limited copies of the same will
also be available at the reception desk of the Conference Room 30
minutes before the meeting starts.
Seat Reservation
5. Any person who wishes to observe an open meeting or any part
of it is recommended to reserve seat with the Board Secretariat
after the issue of the agenda. The booking should be made at least
one working day before the meeting by:
(a) telephone (2721 1704); or
(b) fax (2721 6216)
6. Each person may reserve a maximum of 5 seats.
7. The following information must be provided for each booking:
(a) name(s) of observer(s); and
(b) his/her/their contact telephone number(s).
8. The Public Viewing Room can accommodate a maximum of 50 observers. The seats will be allocated through advance booking on a first-come-first-served
basis.
9. In case that the seats for a meeting are fully booked, the Board
Secretariat will inform those persons whose reservations of seats
cannot be entertained.
10. Walk-in observers will be entertained only if seats are available.
11.Registered observers are required to report their arrival at
the venue 15 minutes before the scheduled time of meeting. In case
he/she fails to turn up at the venue 5 minutes before the meeting,
his/her booking will be released for those walk-in observers, if any.
Seating Arrangements
12. Before entering the Public Viewing Room, a registered observer must report his arrival with
the Board Secretariat at the reception desk for verification and
record purposes.
13. After verification, each observer will be issued
with a visitor badge. He/She must display this badge prominently
within the precincts of the Centre.
14. The Public Viewing Room will be opened around
15 minutes before the scheduled meetings. An observer
may leave the room at any time at his/her discretion. Any observer
who has left the Public Viewing Room is required to register again
at the reception desk before re-admission to the room.
The Proceedings
15. The proceedings of the open meeting of the Board
will be broadcasted simultaneously on display screens installed
in the Public Viewing Room.
16. The meeting will be conducted in Cantonese
or English as determined by the Chairman. No simultaneous interpretation
service is available for observers.
17. All observers must leave the Public Viewing Room when the open session is concluded.
Order and Behaviour
18. All observers must
| (a) |
dress properly and behave in an
orderly manner; |
| (b) |
turn off the beeping devices of
pagers and mobile phones; |
| (c) |
be seated as directed by an officer
of the Board Secretariat or the venue staff; |
| (d) |
NOT record or film inside the Public Viewing Room (except media representatives)
; |
| (e) |
NOT bring bulky baggage
to the open meeting. The venue staff may refuse the entry
of any observer into the Public Viewing
Room if there is reason to believe that his/her entry is likely
to cause a nuisance; |
| (f) |
NOT clamour or chant slogans; |
| (g) |
NOT display any sign, message
or banner; |
| (h) |
NOT drink, eat or smoke; |
| (i) |
comply with directions given by
an officer of the Board Secretariat or the venue staff for the
purpose of keeping order. |
19. Any observer who fails/refuses to follow any
of the above rules or causes any disturbance to the observation
of the meeting will be required to leave the Public Viewing Room immediately.
20. All observers are also subject to compliance
with any house rules applicable to the Centre.
Minutes of Meeting
21. The minutes of the open meeting will be uploaded
onto the AMO's Website after confirmation by the Board at its next
meeting. Copies will also be available at the enquiry counter
of the AMO.
Enquiries
22. Any enquiry on the above rules and regulations
may be addressed to the Secretariat of the Board.
Secretariat, Antiquities Advisory Board
Address : G/F Cheung Kong Centre, 2 Queen's Road Central, Central, Hong Kong
Tel : 2721 1072
Fax : 3691 8185
Note:
1. The above arrangements are subject to revision as necessary without
prior notice.
2. Observers are requested to co-operate with venue staff and follow
their instruction while within the venue.
Secretariat, Antiquities Advisory Board
January 2009
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